by Ann Marie Dwyer

Created on: March 24, 2007   Last Updated: December 11, 2009

I prefer to think of organizing the office as alphabetizing the chaos. Creative people do not like to clean, so let's keep it simple.

First, be creative...no sense in this being a chore! Add some color to your "in box" by splitting it into a more effective "to do" system. Pick your three favorite (or matching) colored boxes or baskets. If you prefer using your desk or filing cabinet to organize, use three drawers. Let's name them today, tomorrow and everyday.

"Today" contains tasks which are already late and those which will take less than 30 minutes to complete. Finish at least one task from this box everyday or empty it everyday.

"Tomorrow" holds tasks that take less than one day to complete and those nearing deadline. Schedule a day to do these tasks or devote two hours each day to these tasks. When they are almost finished, they can move to "today".

"Everyday" contains those big projects. Work on them everyday for 10-30 minutes until they are finished. When they are small enough to fit in "tomorrow", move them.

If you are not ever going to do it, bin it. This step may be painful, but it is critical to de-cluttering your office. Now, the projects are off of your desk. This will help you concentrate on one project at a time.

Second, tackle all of those loose papers and envelopes on your desk. Instead of hiding them, or putting them into your new "to do" system, finish them for good.

Use an alphabet file for receipts and a calendar (1-31) file for bills. File receipts and check stubs under the payee name or expense (office supplies, postage). Easy for tax time! File bills under the number 7 days before they are due. Each day take out that day's bills and pay them. Then drop the portion of the bill you keep in your alphabet file.

If personal mail has found its way to your office, answer it. Put your letter in an envelope with a stamp and walk it out to the mailbox. Then, throw the mail away. If you must keep it, move it to your scrapbook space, memories box or photo album.

Third, place a source of inspiration in the view of your desk. A plant, a picture of your (grand)children, your favorite book or a frame of your first copy (or rejection letter) make great inspiration pieces. Just be sure to choose something which will inspire your writer within.

Now all that is left on your desk is a paper clip chain, four sticky note pads, six pens that still write and your stress relieving squeeze ball. Rake all of that into your desk drawer. A messy desk is the sign of genius, after all.

Sit in your chair and survey your organized office. If all of the neatness makes you uncomfortable, just peek in the drawer! Get to what you love...write about how creative you are in your organized workspace!

Learn more about this author, Ann Marie Dwyer.
Click here to send this author comments or questions.