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Email is a professional tool to be used in the office. Many institutions tends to keep backup copies of emails from employees. These are legal documentations of events, activities and ideas written by employees or clientele. When emailing, choose your words carefully, and know that your receiver may keep this email for a long time. It is important that when emailing in the office, you want to sound professional and logical.

Office email sent out should be only work-related. Non-work related emails should be sent to your personal email address. However, sometimes conflict arises between boss and employee, employee and employee, and employee and clientele. Sometimes, writing an email to complain about the conflict seems like the only solution, when it really may not be the best idea.

Here are some tips that should never be written in an email:

*Gossiping about your colleagues: including your boss, co-workers and clientele. You should never write about appearances or personality clashes.

*Forcing your political or religious views onto others. This has been known to cause many conflicts in the workforce. This could offend many people because of political or religious differences, and possibly discriminations.

*Sending jokes or stories about racial or sexual issues. This could offend many people due to the sensitivity related to those issues. Your reputation could be damaged as well.

*Soliciting money for personal emergencies. Although, many workplace do help employees in time of need, you should never be the one to send an email. Another colleague should take that action on your behalf.

*Forwarding confidential information to employees outside your department, former employees, or competitive employees. That could be grounds for dismissal. By leaking confidentiality, you are hurting the company's image and reputation.

These are some of the basic things that you should never say or do in an email. Just because you don't see the email in front of you, doesn't mean it doesn't exist anymore. This is a form of documentation, and it needs to be treated as such. The next time you email, just treat it as another tool for professionalism.

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