by Lisa Weber

Created on: October 05, 2010

Whether you are a veteran looking to replace lost service records or an individual doing genealogical research about members of your family who have served in the U.S. Military, copies of all military service records can be obtained by the veterans themselves, their next –of-kin, or an authorized representative free of charge from The National Archives online, by mail, or in person.

*What you need to process a request – In order for the National Archives personnel to find your records, they must have the following information:  The veteran’s complete name used while in service, the service number, the social security number, the branch of service, the dates of service, the date and place of birth, and if the servicemember is deceased, the next-of-kin of the deceased veteran must provide a proof of death such as a copy of the death certificate, a letter from the funeral home, or a published obituary.   The Privacy Act of 1974 requires all requests for records and information be submitted in writing.  What this means to you is that even if you are applying online, you will need to have a printer handy so that you can print out your request, sign and date it, and then mail in or fax the signature verification in order for the request to be processed. 

*Other very helpful information needed by the staff – While it is not required, additional information such as the reason for the request and the timeframe that you might need the request to be processed by is greatly appreciated by the staff.  This information will help them to get you the correct information and to do it in a timely manner. 

Due to a fire at the National Personnel Records Center in 1973, many documents and service records were destroyed; however, the National Archives staff has various alternative sources where they may be able to piece together some information for you if your family member’s records were destroyed.   If you suspect that this might be the case, it will be helpful to have on hand extra information such as the place of discharge, the last unit of assignment, and the place of entry into the service of your family member. 

*Obtaining records on-line – eVetRecs - To request records through the eVetRecs system online, you must visit the website, click on the “Request Military Records” button, enter the required information in the system to create your customized request form, and then follow

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