by Irini Kotroni

Created on: May 09, 2010

Recruitment is required whenever there is a vacancy or a new position has been created.  Finding the right applicant is an art but it is not a mystical art and can be simplified by following some simple guidelines which will sharpen one’s recruiting skills and interview techniques.  It is within a managerial role so embrace the challenge of it and enjoy it.  Maintaining a professional, clear and positive attitude at all times inspires confidence within yourself and your colleagues.

Different companies have different recruiting procedures; understand your company's procedures and in particular the application form.  Check out if it is effective.  Does it invite the right answers to the questions it asks?

Think hard about the sort of person and experience that is necessary for the role and write down any ideas that arise. The end result is to make the best possible investment for the company by offering the role to the most suitable candidate.  Decide the type of person and experience you want to apply for the role and then use every tool available to target this person; advertise the role in specialist trade magazines, search the internet, and use screening agencies.

An easy way to write the job advertisement is to look at the last advertisement that was used for the position.  This is fine, but check the role has remained the same, have there been any subtle changes that are not in the job description? 

Jot down the key factors of the role and state the type of applicant you are seeking eg  if the job is for a receptionist then good telephone skills are required and state this;  if a  project manager is needed, then you should be seeking someone who is proficient in managing projects, people and has good communication skills.  Make it clear who and what you want.

Check out with Human Resources/Personnel if the position is to be advertised both externally and internally.  There is wider scope if advertised externally, however company policies can dictate otherwise.

Now you are ready to create the advertisement.  This should give a brief description of the job, whether it is full-time or part-time, where it is located, any salary grading but not necessarily how much, this is always negotiable, do not commit at this stage and any packages that accompany the role for example private health schemes, relocating expenses, company pension schemes.  Do not list all the trivial aspects as

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