by A.E. Derby

Created on: February 05, 2007   Last Updated: April 17, 2007

The following are the most important things to know if you want to learn how to write query letters as a freelance writer. These tips apply primarily to writing query letters for articles for any publication, including newspapers and magazines.

1. Reading and Research:

* Always read and research any publication you query or submit anything.
* Make sure to read the writer's guidelines (or submission guidelines) of the publication. These guidelines aren't always published to the public; you may request them from the editor when appropriate.

* Check the publication's masthead for the correct name and contact information for the appropriate editor. The masthead will always have the most current information, so this is the best place to look. It is NOT appropriate to submit a query to a general email address or address, or to address your query letter to "Dear Editor" (or even worse....) "To whom it may concern."
* Do not submit queries to many different publication's editors on the same subject with the intent to sell the very same article to many different publishers if more than one says yes to your query. Editors which accept you will want original material, so be prepared to deliver. Backing out if you are accepted is wasting the editor's time, makes you look unprofessional, and will likely get you no further positive response should you wish to write for this publication in the future.

2. Write Like a Pro:

* Your query letter is the first (and perhaps only) impression on the editor. Think of it like an interview; dress your best.
* ALWAYS use spellcheck, but also proofread to make sure there are no spelling or grammar errors your word processor did not catch. If your spelling and grammar are poor in your query letter, the editor is certainly not going to want to publish you.
* Always date your query letter. (Not only is this the professional way to write a letter, but this will also serve to protect you should your idea be stolen.)
* Make sure the editor's name, the publication's name, and the address of the publication is correct in your letter's header.
* Single-space paragraphs and double-space between paragraphs is proper format for any formal letter, including queries.
* Always include a self-addressed stamped envelope.
* Make sure your name, phone number, email address, and postal address are included (and accurate) at the bottom of your letter. (This is important even if you are sending a query by email - not every editor simply hits "reply" but rather

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