by Christina Pomoni

Created on: June 28, 2009   Last Updated: June 29, 2009

Great business ideas need to be regarded as great sponsorship opportunities. In the competitive business realities of today, enticing an organization to sponsor an event requires a harmonization of multiple factors.

One of the most common reasons that an organization would be interested in sponsoring an event is if a large audience or a particular target market could be reached. Sponsorship is, in effect, investment of time and money and sponsors trust a company and its reliability to gain exposure and promote a product to a large cluster of professionals.

To ensure that a large audience will attend a particular event, event planners need to keep an updated attendee database by avoiding inviting the same people one year over another and by asking prior attendees to refer them to potential future attendees. It is extremely important to keep expanded guest lists in order to ensure high attendance rates at events.

Besides, event planners need to think ahead and beyond of their business. This implies to involve a broader range or professionals that are indirectly related to their business and may attend the event thus increasing attendance. For instance, if event planners own a travel agency, they may invite hotel owners, employees from airlines and other professionals from the tourism industry.

Another important consideration for an organization to sponsor an event is the enthusiasm the event planners will show when presenting the event to them. Typically, event planners prepare a 20-second pitch that enables them to expose their event as a great sponsorship opportunity, while explaining to the potential sponsor the benefits of sponsorship. A very important detail is that the style of the call should be appropriate to the type and size of the organization. For instance, if the event planners contact a small, local firm, they most likely speak directly to the owner(s) of the company. In this case, the decision will be immediate. If they contact a medium or large organization, they will speak to an officer from the marketing or the human resources department. This means that the decision will take longer because larger companies construct their sponsorship budgets once a year.

Event planners contact also advertising and public relations companies for sponsorship ideas. These companies have a great cluster of clients, which can offer great exposure to the event and an interesting list of sponsors.

Written proposals are sent out to the organizations that

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