by Paula Atwell

Created on: June 21, 2009   Last Updated: June 23, 2009

Because weather is a large factor in the success or failure of an outside art show exhibit, it is extremely important to be prepared as an exhibitor. Outside shows run the weather spectrum from snow, cold, high wind, rain, thunderstorms, and rainstorms during the spring, summer and fall when they take place.

One crucial item that many exhibitors neglect to take care of is to have insurance on their merchandise and show fixtures and tools. Over a course of time, you are bound to need insurance to cover damage due to weather or other causes.

For weather specifically, here are some ways that you can prepare:

1. Buy a commercial canopy that is meant for repeated use over a long period of time. Commercial canopies are more expensive, but far more durable, and have more wind and water protection. Some have waterproofing, and all have replaceable parts.

2. Waterproof your tent canopy if it is not already, and re-waterproof it every one to two years.

3. Carry an extra tarp or two for a quick fix to cover merchandise, fixtures, or even the tent in a bad weather situation.

4. Keep lots of water, and a cooler on hand for cold drinks, and a chilled washcloth or towel for hot, humid days.

5. Have rain gear in your show accessories in case of rain.

6. One trick is to use styrofoam swim noodles bent in a "U" shape to keep the canopy corners up so rain will not collect in them.

7. Use bungee cords and zip ties to secure your tent or other items to your tent.

8. Make sure to stake your tent to the ground if you are on soft ground.

9. Buy or make four weights for the tent legs, and bungee cord them in place. This will help your tent from sailing off in a high wind.

10. Lower your tent down to its lowest setting in a storm, and hunker down under it. This is the best way to keep yourself and your merchandise undamaged.

11. Keep a plastic container for items that cannot get wet, so you can put them away quickly in bad weather.

12. Have a plan of action for when the bad weather hits, because it will. Know who does what.

13. Take extra clothes or layer your clothes for changes in temperature.

Be aware that not only can bad weather ruin or damage your tent, merchandise or fixtures, but it also can cause people to get injured. When the wind starts up, unsecured art can go flying, including glass and metal, and tents can also. It can be easy to become bruised or otherwise injured if you are not careful.

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