by Lucy Diamond

Created on: December 08, 2008

These days it is not uncommon for the newly engaged couple to find themselves with a guest list full of out-of-towners. Many times, couples planning a wedding close to home have just as many travel considerations as couples organizing a destination wedding! By following a few simple tips, you can ensure all your guests enjoy a stress-free event, whether they are traveling five minutes or 500 miles.

Analyze your guest list

By staying organized and keeping your guest list in Excel or other spreadsheet software you can easily view exactly how many of your guests are coming from out-of-town. Knowing how many guests will be traveling will not only be helpful when decided the location for your wedding but when blocking off hotel rooms, or putting together welcome bags (see more on this below).

Keep everyone informed

If people will be traveling a distance for your wedding, they will need time to inform their employer, book airfare and hotels, arrange for pet sitter, etc. Send out save-the-date cards as soon as you know the date and location for the ceremony and reception. (Remember, reception sites are often booked up to a year in advance so make sure you have the date reserved before informing your guests.)

Guest list still not final? Send out save-the-dates to close friends and family you know will make the final cut. You can send a second wave of save-the-dates when the big day gets closer, or simply send them invitations.

Give options

Contact local hotels and inns to block off rooms for guests and inquire whether they are able to offer a discounted room rate. Be sure to provide your guests with options in a variety of price-points.

If your ceremony and/or reception is not at a hotel already, make sure all your recommend accommodations are a reasonable distance from your venues.

Remember the details

Small, thoughtful touches will go a long way for all guests, but are especially important for those who are coming a distance to share in your day. Place welcome bags in guests' rooms stocked with local goodies and travel essentials. Include brochures of restaurants and other area attractions guests may enjoy while visiting.

Consider honoring the guest who traveled the furthest at your reception with a small gift. Ask your DJ or band how you could even make it into a fun game.

Finally, make a special effort to greet each and every guest individually. Let them know you appreciate their effort to be with you on this day.

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